Create Account

Key Responsibilities:

• People support (reporting to the People Manager) Working closely with the People Manager and hiring managers, provide professional and seamless support for recruitment and selection, including drafting and placing advertisements, handling candidate communication and administration, arranging interviews, collating and filing interview notes, etc.
• Manage the onboarding of new starters in the country, including all new starter documentation and office equipment, and arranging onboarding programmes to ensure a smooth transition into the organisation for all new employees.
• Undertake pre-employment checks on all new starters to ensure policy compliance and minimise risk.
• Manage the administration of local benefits, ensuring starters and leavers are updated and research the local providers to find new, competitive benefits and offer ideas to the People Manager.
• Prepare the monthly payroll for the country, ensuring that all information and relevant documentations are handed to the local payroll provider/ accountants in a timely manner and the Finance team is well-briefed.
• Maintain the employee database and files to ensure employee data is accurate and up to date.
• Regularly report to the People Manager on employee absence so that potential attendance and wellbeing issues are promptly acted upon.
• Monitor statutory and other absence arrangements (e.g. maternity leave) to ensure compliance with legal and good practice requirements.
• Support change control and central storage of employment policy documents, Employee Handbook and template contracts to ensure high reliability and integrity of master documents.
• Document and maintain core employment processes for approval by the Head of HR to ensure reliability, consistency and compliance with good practice.
• Carry out filing and maintenance of employment records to meet archiving and confidential destruction requirements.
• Support the cascade of internal communications and employee engagement and wellbeing initiatives.
• Support the People Manager and regional heads in promoting the Company’s culture and Values.
• Provide support across the wider People team in the absence of colleagues.
• Office Management Set up and manage the office to create a positive and productive working environment for all colleagues.
• Organise team building and social events for the office.
• Manage the ordering and purchase of reasonably necessary office supplies, including computer equipment, kitchen and bathroom supplies and general stationery.
• Lead on Health and Safety for the office and undertake relevant H&S and first aid training when required. Ensure appropriate office security arrangements are in place.
• Maintain an office budget.
• Finance administration Liaise with the Finance team with regard to the processing and payment of local invoices.
• Organise the expenses of the Country Head / Regional Head for approval.
• Business Support Support the Country Head and liaise with the regional Marketing Specialist, in arranging merchandise for Expos, Trade Shows and local events Any other administration required to meet local government requirements.
• Any other duties reasonably required for the role.